Career Posting: Administrative Assistant
FSLA – Non-Exempt   $26.11 – $28.58. Hourly
Application Period: December 12, 2024 – December 31, 2024

Hays County Emergency Services District #9 (ESD #9) is seeking a qualified and dedicated individual to serve as an Administrative Assistant, supporting district administration and the Board of Emergency Services Commissioners. This role reports directly to the District Administrator.

Qualifications:
  • Associate degree required; Bachelor’s degree in related field preferred.
  • Three to five years of experience in an administrative role.
  • Must maintain a current Texas State Driver’s License and proof of liability insurance on file.

 

Duties and Responsibilities:
  • Answers and transfers phone calls, screening when necessary.
  • Welcomes and directs visitors.
  • Maintains filing systems following government regulations.
  • Retrieves information as requested from records, email, minutes, and other related documents.
  • Prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
  • Prepares agendas and schedules for meetings.
  • Records and distributes minutes or other documents for meetings.
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Performs finance duties as needed
  • Performs other related duties as assigned.
Necessary Knowledge, Skills, and Abilities:
  • Requires effective verbal and written communication skills.
  • Requires understanding of clerical procedures and systems such as recordkeeping and filing.
  • General accounting/finance procedures and systems such as payroll and AP/AR.
  • Requires excellent organizational skills and attention to detail.
  • Proficient in Microsoft Office Suite or similar software.
  • Proficient in QuickBooks
  • Must be able to drive/operate a motor vehicle in a safe/professional manner.
  • Physical Requirements
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift, push, pull, carry 25 Lbs. infrequently.
  • Must be able to climb stairs while carrying up to 20 Lbs. infrequently.

Application Instructions

Interested candidates must submit the following by 5:00 PM on December 31, 2024:

  1. Completed application form (PDF).
  2. Current resume

Email your application and resume to jobs@esd9.org with the subject line: Administrative Assistant Application – [Your Name].

Location: 210 W Moore St., Kyle, TX 78640
Phone: (512) 792-2107 | Website: www.esd9.org

Join our team and contribute to the safety and well-being of the Hays County community!

Job Description
Application